Council Meetings During the COVID-19 Pandemic
In order to maintain the health and wellness of all Council members, City staff, and members of the public, we are changing the way we do Council meetings during the COVID-19 pandemic. We will be utilizing a video conferencing platform that will allow the meeting to take place virtually, instead of at City Hall.
The next Council meeting will be on July 28, 2020 at 7:00pm.
While City Hall is closed to the public in response to the COVID-19 pandemic, community members can participate in Question & Comment Period during regular Council meetings in one of two ways:
1. CALL into the Council Meeting to participate live in the Question & Comment period:
View the livestreamed meeting by following the Watch Live! link to the current meeting referenced above. To participate in question and comment period, please follow the steps noted on the livestream and located at the bottom left corner under the City's logo.
2. EMAIL firstname.lastname@example.org
Emails received prior to the meeting will be read out during the first Question & Comment period, in the order that they are received. Emails received during the Council meeting, pertaining to decisions made by Council that evening, will be prioritized and read during the second Question & Comment Period.
Please review our email submission guidelines regarding emails for Question & Comment Period.
A maximum of 15 minutes will be spent on each Question & Comment Period. Any questions received that are not addressed during the Council meeting will be responded to via email after the meeting.
*Any personal information shared through Question & Comment submissions, including names and addresses, will become part of the public record and may be available online for public inspection as part of the City's electronic records. If you have concerns regarding your privacy, please call the Privacy Officer 604.465.2462.
Regular Council Meetings are held several times a month and are broadcast live here on our website. See upcoming meetings dates and times below. along with archived Council agendas, minutes, and videos.
Engagement & Priorities Committee (EPC) meetings allow Council an opportunity to have a direct connection with the committees and to hear recommendations on a regular basis. See upcoming meetings dates and times below.
Presentation by the Vancouver Fraser Port Authority Regarding the Pitt Meadows Road & Rail Infrastructure Project
Listen to and participate in this virtual EPC meeting! During the COVID-19 pandemic, Council meetings continue to be held electronically/virtually and livestreamed online, in accordance with Ministerial Order M192.
There are several ways for you to participate in the EPC meeting to share your thoughts with Council.
1. Watch the EPC Meeting Live!
View the livestream by clicking the Watch Live button above on July 28, 2020 at 7:00 p.m.
2. Participate Live using Zoom Webinar
You can register online to use your computer, smart phone, or tablet to join the EPC webinar to share your comments directly with Council. After registering at the link above, you'll receive a confirmation email that will contain the Zoom webinar details you need to join the meeting on the scheduled date.
*If using a mobile device, please take a moment to download the Zoom app from the app store in advance. In order to make comment, you will need a microphone on your device.
3. Join LIVE by Phone (audio only):
You can also register to join the EPC webinar by phone. Use the same registeration link referenced above. You'll receive a confirmation email that will contain the dial-in information that you require. If you miss the opportunity to register for the EPC meeting, an opportunity to speak will still be provided to you near the end of the meeting. Please watch the live stream at the link above and then follow the prompts on the screen when it's time.
Alternatively, you can register for the EPC meeting by calling us at 604.465.2472.
*If you are using your phone to call in with audio only, you can enter the speaker queue by pressing *9 on your keypad. When it's your turn to speak, you will hear a prompt on your phone that you've been unmuted. Staff will ask you to start with sharing your name and address of residence before making your comments.
4. Submit Written Comments to Council
Send an email to email@example.com with ‘July 28 EPC Comments’ in the subject line.
5. Do You Require a Special Accommodation?
If you require a special accommodation to attend City Hall in person to make your comments to Council, please contact Legislative Services at 604.465.2472 to make arrangements. Remote participation is encouraged whenever possible in light of COVID-19.
For information on the project scope, timeline and previous engagement opportunities, please visit portvancouver.com/pittmeadowsengagement.
Community Engagement Protocol
The following guidelines will apply for those participants wishing to engage in two-way dialogue during the Engagement & Priorities Committee meetings.
- For each agenda item, once Council and Staff have had the opportunity to discuss the topic as presented, the floor will open for community dialogue, for a maximum of 30 minutes per agenda item, or otherwise at the discretion of the Chair.
- Each guest will have an opportunity for up to five (5) minutes of dialogue with Council.
- Questions or comments must pertain to the current agenda item, and will not be permitted on items not yet presented or not on the agenda.
- Those appearing before Council must state their full name and city of residence, with the option to include other details such as address or neighbourhood, if it is helpful to the conversation.
- Those appearing before Council should address their questions or comments to the Chair.
- In cases where the Mayor is not presiding as Chair, the presiding member of Council will be addressed as Mr. or Madame Chair.
- The Mayor is to be addressed as Mayor Dingwall and Councillors by that Councillor’s surname preceded by Councillor.
When Council holds closed meetings in advance of a regular Council meeting, there is a requirement to hold a special pre-closed meeting. These are brief procedural meetings providing public notification that Council is about to enter into a "closed" meeting, including the purpose of the meeting as it relates to Section 90 of the Community Charter.
Council Meeting Agendas & Minutes
Agendas and attachments for the current Council meeting will be available after 4:00 p.m. the Friday afternoon preceding the meeting. Copies can be found at City Hall, the Pitt Meadows Library, and online below. Council Minutes will be available on the City website two weeks following the meeting, subject to adoption by City Council.
Interested in making a presentation to Council?
A person wishing to appear as a delegation to Council must register a request in writing to the Corporate Officer's Office no later than 12:00 noon on Monday the week preceding the desired meeting. Supporting documents, letters or other material for distribution to Council must accompany the request. For more information, visit Delegations Requests.