Council Meetings During the COVID-19 Pandemic
Council looks forward to resuming “In-Person” meetings starting October 20, 2020 with additional protocols and considerations in place as a result of COVID-19. We continue to promote and encourage online participation using a videoconferencing platform allowing the meetings to take place virtually. Members of the public may attend City Hall to watch a live stream of the Council meeting from the Meadows Room. The public will not be allowed in the Council Chamber area due to occupancy restrictions and COVID safety protocol.
Members of the public must pre-register for onsite attendance by calling 604.465.2472 or emailing the Deputy Corporate Officer email@example.com. A maximum of nine registrants will be permitted for any given public meeting. This is to ensure maximum occupancy rules for the Meadows Room are followed. No walk-ins will be permitted. Please review our “In-Person Attendance” protocol for more information.
Community members can participate in Question & Comment Period during regular Council meetings in one of two ways:
1. CALL into the Council Meeting to participate live in the Question & Comment period:
View the livestreamed meeting by following the event link to the current meeting listed below. To participate in question and comment period, please watch the livestream and follow the steps on the screen when prompted.
2. Complete and SUBMIT this form:
Before submitting your question or comment to Council, please read the Question and Comment Guidelines.
A maximum of 15 minutes will be spent on each Question & Comment Period. Any questions received that are not addressed during the Council meeting will be forwarded to Council via email after the meeting.
Regular Council Meetings are held several times a month and are broadcast live here on our website. See upcoming meetings dates and times below. along with archived Council agendas, minutes, and videos.
Engagement & Priorities Committee (EPC) meetings allow Council an opportunity to have a direct connection with the committees and to hear recommendations on a regular basis.
Golden Ears Business Park Phase 3
October 27, 2020 - 7:00 p.m.
Pitt Meadows Family Recreation Centre - Main Gym, 12027 Harris Road, Pitt Meadows
There are several ways for you to participate in the EPC meeting to share your thoughts with Council.
1. Watch the EPC Meeting Live!
View the livestream by clicking the Watch Live button above on October 27, 2020 at 7:00 p.m.
2. Participate Live using Zoom Webinar
You can register online to use your computer, smart phone, or tablet to join the EPC webinar to share your comments directly with Council. After registering at the link above, you'll receive a confirmation email that will contain the Zoom webinar details you need to join the meeting on the scheduled date.
*If using a mobile device, please take a moment to download the Zoom app from the app store in advance. In order to make comment, you will need a microphone on your device.
3. Join LIVE by Phone (audio only):
You can also register to join the EPC webinar by phone. Use the same registration link referenced above. You'll receive a confirmation email that will contain the dial-in information that you require. If you miss the opportunity to register for the EPC meeting, an opportunity to speak will still be provided to you near the end of the meeting. Please watch the live stream at the link above and then follow the prompts on the screen when it's time.
Alternatively, you can register for the EPC meeting by calling us at 604.465.2472.
*If you are using your phone to call in with audio only, you can enter the speaker queue by pressing *9 on your keypad. When it's your turn to speak, you will hear a prompt on your phone that you've been unmuted. Staff will ask you to start with sharing your name and address of residence before making your comments.
4. Submit Written Comments to Council
Submit your online question or comment by visiting pittmeadows.ca/submitquestionsandcomments
5. In-Person Attendance
Although remote participation is strongly encouraged in light of COVID-19, in person attendance can be arranged. Please contact the Deputy Corporate Officer at 604.465.2472 or email firstname.lastname@example.org to reserve your spot. In person attendance is strictly monitored to ensure adherence to public health orders related to events. Please review our “In-Person Attendance” protocol for more information. This particular event will be hosted in the Pitt Meadows Family Recreation Centre, Main Gym (12027 Harris Road). Members of the public will have an opportuntity to watch the Council meeting from the main gym and sign up for questions or comments on site.
*All oral and written submissions, including names and addresses, will become part of the public record which includes being made available for public inspection on the City’s website.
For information on the project scope, timeline and previous engagement opportunities, please visit pittmeadows.ca/gebp
Community Engagement Protocol in General
The following guidelines will apply for those participants wishing to engage in two-way dialogue during the Engagement & Priorities Committee meetings.
- For each agenda item, once Council and Staff have had the opportunity to discuss the topic as presented, the floor will open for community dialogue, for a maximum of 30 minutes per agenda item, or otherwise at the discretion of the Chair.
- Each guest will have an opportunity for up to five (5) minutes of dialogue with Council.
- Questions or comments must pertain to the current agenda item, and will not be permitted on items not yet presented or not on the agenda.
- Those appearing before Council must state their full name and city of residence, with the option to include other details such as address or neighbourhood, if it is helpful to the conversation.
- Those appearing before Council should address their questions or comments to the Chair.
- In cases where the Mayor is not presiding as Chair, the presiding member of Council will be addressed as Mr. or Madame Chair.
- The Mayor is to be addressed as Mayor Dingwall and Councillors by that Councillor’s surname preceded by Councillor.
When Council holds closed meetings in advance of a regular Council meeting, there is a requirement to hold a special pre-closed meeting. These are brief procedural meetings providing public notification that Council is about to enter into a "closed" meeting, including the purpose of the meeting as it relates to Section 90 of the Community Charter.
Council Meeting Agendas & Minutes
Agendas and attachments for the current Council meeting will be available after 4:00 p.m. the Friday afternoon preceding the meeting. Copies can be found at City Hall, the Pitt Meadows Library, and online below. Council Minutes will be available on the City website two weeks following the meeting, subject to adoption by City Council.
Interested in making a presentation to Council?
A person wishing to appear as a delegation to Council must register a request in writing to the Corporate Officer's Office no later than 12:00 noon on Monday the week preceding the desired meeting. Supporting documents, letters or other material for distribution to Council must accompany the request. For more information, visit Delegations Requests.