Wednesday, November 6, 2019
File Number: 
2019-26

PITT MEADOWS, BC – After careful consideration, Council will transition Pitt Meadows Day to an independent event that the City will lead through the creation of a new committee.

Under the City’s leadership, Pitt Meadows Day will be delivered more seamlessly and efficiently while increasing volunteer participation and marketing/communication and ultimately enhancing visitor experience and public safety.

“Pitt Meadows Day is the community’s largest event requiring a significant amount of resources and support from our staff, volunteers and partners,” said Mayor Bill Dingwall. “A City-managed event means that committee members and volunteers will be protected under the City’s third party liability insurance at no additional cost. The City’s established relationships with suppliers translate into bulk discount pricing enabling the realization of economies of scale while delivering to the same high-standard as our successful signature events.”

Pitt Meadows Day has grown in both size and popularity with thousands of attendees and participants. The event involves road closures, security, first aid stations, volunteer and event coordination and more. The day itself takes place at multiple locations and venues from 7am to 10pm and includes a pancake breakfast, a parade, an artisan market, entertainment, food trucks, children and youth activities, a BBQ and fireworks.

Over the last few years, the event has been run in partnership with the Pitt Meadows Day Society. Each year, the City assumes more responsibility, liability and an increasing share of the costs. Prior to 2017, the City’s contribution toward Pitt Meadows Day totaled $5,000 per year whereas in 2019 the City provided $53,000 plus extra policing costs. Other challenges have included: safety concerns, increased liability insurance premiums for volunteers and unclear roles and responsibilities. A large percentage of the Pitt Meadows Day Society volunteer base joined and then stepped away in 2019. The City is committed to enhancing volunteer participation.

City staff met with the Pitt Meadows Day Society prior to the November 5 Council meeting, to communicate that Council was considering transitioning to the new committee structure.

“The City of Pitt Meadows would like to thank both past and current Pitt Meadows Day Society members for their valuable contributions to the community over many years,” says Mayor Bill Dingwall. “For more than twenty-two years, the Pitt Meadows Day Society worked hard to enhance the event and to make the day enjoyable for everyone. We look forward to working with the new committee to ensure that Pitt Meadows Day continues to be a well-attended event. Our hope is that Pitt Meadows Day Society members will participate under the new committee structure.”

A new Pitt Meadows Day Advisory Committee will be formed in the coming months. Residents are invited to join the committee. City staff will oversee the committee and manage the event ensuring that volunteers abide by City policies, procedures and guidelines, while living up to professional expectations around behaviour and conduct. All committee members and volunteers will be covered under the City’s insurance policy.

More information including details on how to participate will be shared in the coming months.

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For more information please contact:
Carolyn Baldridge,
Manager of Communications & Community Engagement
City of Pitt Meadows
cbaldridge@pittmeadows.ca
p. 604.460.6704

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