COVID19 Facility Bookings Updates (updated August 17, 2020)

Covid19 Facility Safety Policy

The City of Pitt Meadows is working closely with PHO, BCRPA, ViaSport and local clubs and organizations to return to sport and other activities.  Additionally, contract amendments and documentation to address COVID-19 will vary from city to city and each organization will be required to submit and sign documentation that satisfies all of the requirements of the City of Pitt Meadows.  

Due to Covid-19, in addition to the usual allocation process,  measures have been created to accommodate social distancing between groups, which has resulted in allocation of facilities/fields/ice times being different that previous years.  We are currently accepting requests for facility bookings for the period of Sept-Dec 2020.

We look forward to having organizations and recreational sports return to their activities in the Fall and appreciate your patience as we complete this work. Your safety is our priority! 

How To Book:

  1. Online by submitting a Booking Request Form 
  2. Email bookings@pittmeadows.ca
  3. Phone 604.465.2499 
  4. In Person, by Appointment - email bookings@pittmeadows.ca to book.

ALL Rentals are Required to have a COVID-19 Safety Plan. Please see the following steps to determine requirements for your booking type:
 

COVID-19 Safety Plan Process - All Users

STEP ONE
All rentals must have a Covid-19 Safety Plan and upon request, submit it to staff.

STEP TWO             
City will provide a Facility Safety Policy including Covid-19 related protocols and procedures with a Rental Agreement Addendum for sign-off.

STEP THREE              
Rental agreements will be provided based on allocation.

COVID-19 Safety Plan Process - Sport & Field Users

STEP ONE               
Provincial Sport Organization (PSO) develops COVID-19 Safety Plan with board approval.  Will be available here: https://www.viasport.ca/sport-specific-guidelines

STEP TWO              
Local Sport Organization (LSO) develops COVID-19 Safety Plan with board approval, and is prepared to provide it upon request to staff. 
Organizations that are not part of a PSO or LSO are also required to have a Covid-19 Safety Plan, and be prepared to provide it upon request to staff.

STEP THREE             
City will provide a Facility Safety Policy including Covid-19 related protocols and procedures with a Rental Agreement Addendum for sign-off.

STEP FOUR           
Rental agreements will be provided based on allocation.

 
When will organized groups be able to book parks and sports fields?
Please view the comprehensive Sports Fields FAQ page for all details on how to book. 
 
When can I book a facility rental?
We are currently processing requests for facility rentals for weddings. However, as City buildings remain closed, all new and rescheduled wedding bookings will be “tentative”. Once our re-opening plans are finalized and we are able to confirm the booking, damage deposits and associated rental fees will be collected. Given the ever-changing restrictions related to the COVID-19 pandemic, all rental bookings may be subject to revision or cancellation. Further stipulations to rental bookings may be forthcoming in response to Provincial health guidelines.
 All communication including questions and requests must be sent by email to bookings@pittmeadows.ca.
 Rental requests for future bookings of parks, fields and facilities (for events other than weddings) are not being accepted at this time. Once our re-opening plans are finalized, we will begin our facility allocation process for returning groups. 

 

The City of Pitt Meadows offers a variety of facilities to meet the community’s needs. From large scale events and trade shows to small group meetings, weddings, or birthday parties, we have the fit for your function.

Community programs take place in different spaces throughout Pitt Meadows, including the Pitt Meadows Family Recreation Centre and the South Bonson Community Centre. Outdoor sport and recreational activities are also popular here in the City, making our parks and sport fields popular destinations for active events.

Available venue types include:

  • Community halls
  • Fields and tracks
  • Parks
  • Outdoor pool
  • Recreation centre
  • Skate park
  • Spray park

Looking to Book a City of Pitt Meadows Facility?

To inquire about booking one of our facilities, please call 604.465.2499 or email  bookings@pittmeadows.ca and our staff will be happy to help. Make sure to also fill out the Facility Booking Request Form.

NOTE: The City of Pitt Meadows does not book Whonnock Lake Hall. You must phone Maple Ridge Bookings at 604.467.7357.

Facility User Etiquette
Our Neighbours are Important to Us
  • Please treat them with respect by keeping noise to an appropriate level. This includes no shouting in the parking lot or grounds
  • All music must be turned off by midnight

The fine print: Noise Control By-law #2138-Everything indoors after 10:00pm. Exterior Decibel reading must not exceed 50dBA

Reminders for Events With Alcohol
  • No alcohol outside the facility
  • Liquor license must be displayed at the facility entrance
Smoking Within 7.5 Meters of the Building, Doorways or Windows Is Prohibited

Additionally, please respect the neighbours and do not smoke near their properties. If you must smoke, appropriately dispose of your cigarette butts.

Restrictions Effective 10:00PM

All facility patios and ALL windows must be closed by 10:00pm.

Decorations - Setup & Tear-Down
  • Sparklers, confetti, flower petals, and like items are not permitted in or around facilities. If such items are found, a cleaning fee will be levied
  • Use of nails, staples, glue, sticky tape or any similar materials are not allowed on any building surfaces
  • Candles are permitted when placed inside holders that cover the flame fully
  • Decorating and decoration clean-up is the responsibility of the function organizer
We Hope You Have A Great Event & Remind You That Doors Must Be Locked With Facility Vacated by 1:00AM. Reminders Before You Leave:
  • Remove all decorations and all belongings
  • Use the recycle reciprocals and garbage cans provided to dispose of waste
  • Wipe down tables and chairs and return to storage. (Note: this does not apply to wedding rentals if previously arranged in your contract). Please stack chairs on trollies provided. Sweep floor
Frequently Asked Questions
What Does It Cost to Rent Each of the Rooms?

Rates vary depending on several factors including size, capacity and purpose of each room. These fees are outlined in the bylaw Fee Setting - Park & Leisure Service No. 2010.  Contact us and we can help you choose the best fit for the type of event you are planning and your budget. 

Can I Tour the Facility?

Please contact Guest Services at 604.465.2452 or the Booking Staff at 604.465.2499 if you would like to tour one of the facilities. We do not provide guided tours, however, staff will be able to reccomend a time for you to sign out keys and view the facility you are looking for!

Do I Need Insurance/Licenses for My Event?

Insurance requirements vary depending on the number of attendees and the specific activities being conducted during your rental. Facility Booking Staff will work with you to assess an appropriate level of coverage for your specific booking. If your event will involve alcohol and/or fundraising via gambling you will beed to provide Facility Booking Staff with a copy of your BC Special Event Permit and/or Gambling Event License a minimum of two weeks (14 days) prior to the date of your event.

How Much Is the Damage Deposit for Rentals?

Any event with alcohol will require a $1,000.00 damage deposit two weeks (14 days) prior to the date of the event. The damage deposit for other events will vary depending on the number of attendees and specific activities being conducted during your booking.

What Are the SOCAN and Re:Sound Fees on My Contract?

SOCAN and Re:Sound are Federally mandated tariffs that must be paid anytime music is played in a public facility. The City of Pitt Meadows collects these fees and submits payments to these organizations quartarly. Please visit www.socan.ca and www.resound.ca for more information.

Looking to Rent A Sports Field or Park Space In Pitt Meadows?

Please email bookings@pittmeadows.ca or contact via phone at 604.465.2499 from Tuesday-Saturday 9:00am-2:15pm.

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